Table of Contents
Leave Application Format
Introduction
Writing a leave application letter may seem like a daunting task, but it becomes much easier with a clear format and effective communication. In this blog post, we will study the essential elements of leave application.
Taking time off from school is a common occurrence for students, be it due to illness, family commitments, or personal reasons. Leave application forms with proper format should be clear, concise and easy to understand by the school authorities. In this blog post, we will provide you with a comprehensive guide on how to format a leave application for school.
Body:
1. Date and Recipient’s Information
On the right side of the page, below your details, mention the current date. Then, leave a line and include the recipient’s information, such as the principal’s name and the school’s address.
2. Subject Line
Write a subject line that clearly indicates the purpose of your application. For instance, “Leave Application for (Reason)” or “Request for Leave on (Date or Dates).” This helps the recipient quickly understand the purpose of your letter.
3. Salutation
Begin the body of your leave application with a respectful salutation, such as “Dear Principal” or “Respected Sir/Madam.” Addressing the recipient appropriately demonstrates your politeness and professionalism.
4. Reason for Leave
Clearly state the reason for your leave in a concise manner. Whether you are unwell, attending a family function, or facing any other genuine situation, explain it briefly and honestly. Provide specific dates for your leave, including the start and end dates.
5. Request and Assurance
Politely request the concerned authority to grant you leave for the specified duration. Express your commitment to make up for any missed assignments or lessons. Assure them that you will diligently catch up on the missed work upon your return.
6. Gratitude and Closing
Conclude your leave application by expressing gratitude for considering your request. Use a polite closing statement, such as “Thank you for your attention” or “Thank you.” Then write “Yours obediently” or “Yours Sincerely” and sign your application with your full name and class information.
This information should typically include your full name, grade, section, and roll number. It’s essential to provide accurate information to avoid any confusion.
7. Supporting Documents (if applicable)
If you have any supporting documents, such as a medical certificate or an invitation letter for a family event, mention them in your application. Attach the relevant documents along with your leave application to validate your request.
Conclusion
When writing a leave application for school, following a proper format is crucial to ensure clarity and professionalism. By including essential details, clearly stating the reason for your leave, and expressing your commitment to catching up on missed work, you increase the chances of having your leave approved. Remember to submit your application well in advance to allow sufficient time for processing.
Format of Leave Application
[Principal’s Name]
[School Name]
[School Address]
[City, State, Zip Code]
Subject: Leave Application
Sir,
Most respectfully / with due respect, I beg to say that I am writing to request a brief absence from school due to [reason for leave, e.g., personal/family matters, medical appointment, etc.].
I kindly request permission to be excused from school from [start date] to [end date]. During my absence, I will make every effort to complete any missed assignments and catch up on any lessons or activities I might miss.
I apologize for any inconvenience caused and assure you that I will diligently make up for the missed school days. Thank you for your understanding and consideration.
Yours sincerely / Yours Obediently
[Your Name]
[Class ]
[Grade]
[Roll number]
[Sign]
Samples of Leave Applications
Sample – 1
You are Abdullah/Rahila. You have urgent work at your home. Write an application to your headteacher to grant you leave for one day.
Ans.
2 July 2023
The Headteacher
Govt. Sr. Sec. School
Sikar (Raj.)
Subject: For an urgent work
Sir,
Most respectfully / with due respect, I beg to say that I am writing to request a brief absence from school due to urgent work at my home.
I kindly request permission to be excused from school from 3 July to 5 July 2023. During my absence, I will make every effort to complete any missed assignments and catch up on any lessons or activities I might miss.
I apologize for any inconvenience caused and assure you that I will diligently make up for the missed school days. Thank you for your understanding and consideration.
Thanking You
Yours Obediently
Name: Abdullah
Class: – _______
Roll No: – _______
Sign: – _______
Sample – 2
You are Anas/Anisha. You are suffering from a fever and headache. Write an application to your headteacher to grant you leave for two days.
Ans.
2 July 2023
The Headteacher
Govt. Sr. Sec. School
Sikar (Raj.)
Subject: For Illness
Sir,
Most respectfully / with due respect, I beg to say that I am writing to request a brief absence from school due to a fever and headache.
I kindly request permission to be excused from school from 3 July to 5 July 2023. During my absence, I will make every effort to complete any missed assignments and catch up on any lessons or activities I might miss.
I apologize for any inconvenience caused and assure you that I will diligently make up for the missed school days. Thank you for your understanding and consideration.
Thanking You
Yours Obediently
Name: Anas
Class: – _______
Roll No: – _______
Sign: – _______
Sample – 3
You are Amaan/Rashida. Write an application to your headteacher to grant you leave for attending your sister’s marriage.
Ans.
2 July 2023
The Headteacher
Govt. Sr. Sec. School
Sikar (Raj.)
Subject: For Marriage
Sir,
Most respectfully / with due respect, I beg to say that I am writing to request a brief absence from school due to my sister’s marriage.
I kindly request permission to be excused from school from 3 July to 5 July 2023. During my absence, I will make every effort to complete any missed assignments and catch up on any lessons or activities I might miss.
I apologize for any inconvenience caused and assure you that I will diligently make up for the missed school days. Thank you for your understanding and consideration.
Kindly grant me leave for two days.
Thanking you
Yours obediently
Name: Amaan
Class: – _______
Roll No: – _______
Sign: – _______